Logistics & Administrative Coordinator

• Logistics and sourcing background with experience organizing inventory, storage, and transportation.
• Two to five years of experience in logistics.
• Two to five years of experience in sourcing or procurement.

• Arrange and manage pickup, transport, and delivery of all project materials, including organizing on- site and off-site inventory, storage, and transportation for the field services team.
• Source and vet carriers and service providers, negotiate pricing and terms based on shipment requirements, and maintain a performance rating system with operations and administration.
• Set up and manage equipment rentals, including delivery and return.

• Coordinate rigging equipment and operators, including site walks to assess conditions, identify challenges, and select appropriate equipment.
• Review shipment materials and shipping documents for accuracy before distribution, and monitor shipment costs and productivity.

• Identify and submit required documentation for customer sites, such as certifications, insurance, and clearances.
• Request and distribute customer site safety and PPE requirements.
• Arrange travel and lodging for field technicians.
• Arrange project manpower
• Review, prepare, and route purchase orders and contractual commitments.
• Produce timely, accurate paperwork, including bills of lading, supplies checklists, purchase orders, receipts, and related records.

• Identify and recommend process improvements that reduce risk, improve efficiency, strengthen safety, and enhance communication.

• Skilled at working with and negotiating with suppliers, carriers, service providers, and customers.
• Able to review, prepare, and route purchase orders and contracts, and to review shipping documents for accuracy.
• Proficiency with Microsoft Outlook, Excel, Word, and PowerPoint, and with project management and communication tools.
• Valid driver’s license; willing to fly and travel.

Pluses 

• Experience in construction or industrial project coordination.
• Familiarity with power or electrical equipment industries.

DOD Secret Clearance a plus
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