Administrative Assistant - Clearance

Location: Lexington Park, MD
Date Posted: 02-22-2018
The primary duty of this role is to provide administrative and clerical support to the Patuxent River Field Office Site manager and staff, and serve as the Facility Security Officer (FSO)/Information Systems Security Officer (ISSO) at the Raytheon Patuxent River Field Office. This position will interface with internal and external customers. The candidate shall possess exceptional verbal and written communication skills, attention to detail and ability to multi-task and prioritize effectively. Will be a quick learner, dedicated to the task at hand, have a positive can do attitude and a professional appearance and demeanor. Position requires minimum supervision. Responsibilities include: 

• Handling business details of a confidential, proprietary and critical nature in accordance with company practices 
• Collecting and preparing information for use in discussions/meetings with customers, managers and outside vendors. 
• Oversee all aspects of security (physical security, information assurance, personnel security, COMSEC, international, emergency preparedness, and access control) in accordance with the NISPOM requirements 
• Administration of security procedures for classified and/or proprietary information 
• Processing of local site personnel security clearances, visitor control, document control and accountability using Accountable Information Management system database. 
• Scheduling/coordinating meetings, organization and ordering catering, performing administrative and office support activities for internal customers 
• Demonstrating attention to detail, the ability to work independently with minimal supervision and adapting to changes in priorities 
• Prioritizing work within a multi-tasking environment and stay on top of task deadlines and due dates 
• Preparation, management and interfacing with DSS during audits. 
• Coordinating visit requests, both domestic and foreign, working closely with government personnel 
• Planning and organizing schedules and events, including calendar management, meeting scheduling and coordination.
Requirements • 4-6 years of defense / aerospace experience as an administrative assistant including experience working in senior management environment • Ability to obtain / maintain Security Clearance (Secret) • Ability to obtain Facility Security Officer (FSO) qualification within 6 months and be responsible for annual Defense Security Service (DSS) audits • Highly proficient with office management software and tools, including but not limited to: Microsoft Office (Word, Power Point, Excel) • Demonstrated excellent attention to detail, ability to work independently with minimal supervision, and adapt to changes in priorities in a fast-paced environment • Experience effectively interfacing with senior levels of leadership • Ability to anticipate requirements/actions • Excellent verbal and written communication skills; professional presence and phone/reception skills • Must be organized, flexible • Implement security education plan for all cleared employees • Experience handling confidential and non-routine information with appropriate discretion Desired Skills: • Associates or Bachelor’s Degree • Experience processing personnel clearances via JPAS, coordinating visit requests • Experience handling classified materials • Ability to work with time constraints and adapt with changing situations • Defense Industry / Defense Contractor experience • Knowledge of Raytheon / experience working at Raytheon Required Education (including Major): • HS diploma or equivalent
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