Administrative Associate

Location: Waltham, MA
Date Posted: 05-02-2018
4 - 12 weeks 
Rate is DOE per hour

The Global Business Services (GBS) Senior Executive Assistant will provide a comprehensive range of administrative services to the vice president of GBS-Advanced Media and the director of GBS Communications. The assistant will also periodically provide back-up support for other GBS leaders to cover vacations and other scheduled time off for fellow GBS administrators at GHQ. 

The ideal candidate possesses strong organizational and communications skills, an ability to multitask and prioritize a wide range of support responsibilities, the capacity to work accurately with an attention to detail, and an ability to take initiative. 

Key Responsibilities: 
 Manage calendars 
 Coordinate meetings (formal, informal, on-site and off-site) 
 Make travel arrangements, including an understanding of security processes for international travel 
 Prepare expense reports 
 Manage telephone calls 
 Proofread and edit presentations and documents 
 Coordinate visitor access to GHQ 
 Manage information flow to team members 
 Track and respond to inquiries from employees across the company to selected centralized email boxes 
 Interface with senior management and develop and maintain strong relationships with other GBS and company administrative assistants 

Please note that this is an hourly position with the possibility of working overtime.

Required Skills:
 5 years of experience as an administrative assistant or equivalent experience
 Professional decorum and positive attitude, with a willingness to learn
 Experience in an executive environment
 Self-starter with initiative and independent judgment for assisting team members
 Proficiency with Microsoft Office products, including Word, Excel, and PowerPoint; ability to learn and use internal tools
 Exceptional interpersonal skills
 Strong attention to detail
 Ability to stay organized and to manage high multiple high priorities

Required Education:
 High School diploma or equivalent
 Advanced education preferred
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